Release of Directory Information

Student Records – Release of Directory Information

The school district maintains current, clear, and accurate records for all students in attendance. Uniform procedures govern the collection, maintenance, storage, examination, transmittal, and destruction of all student records and any information included therein. Only information deemed necessary to the welfare of students and the orderly operation of school, or that information required by law and regulation, is included in the student’s official records. Student records are the property of the school district. Student records are available for inspection and review by parents in an orderly and timely manner and in accordance with district policy and procedures. Parents may challenge inclusion of any information in a student’s records, which they believe inaccurate, misleading, or in violation of the student’s privacy or other rights. Parents may request deletion or modification of records, or enter into the records their own statements of clarification or explanation. All information relating to individual students shall be deemed confidential and be dealt with in a professional manner. Student records will be released upon request to a school in which a student seeks or intends to enroll. Other organizations, agencies, or individuals will receive student records only upon the signed, written, dated request of the parent, except as otherwise provided by law or district policy. A high school student may grant authority to the district permitting prospective employers with the opportunity to review the student’s transcript. This policy shall not apply to records required for reports of child abuse or neglect. All rights accorded to, or consent required of, parents shall be accorded to, or required of, legal guardians or student who have attained eighteen years of age or have entered a post-secondary training or education institution. A student upon request is entitled to receive a final transcript after graduating from high school.

The following is considered DIRECTORY INFORMATION and may be released by the school: student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, photographs and other similar information.

 A parent or guardian, or any student who is 18, has the right to not have such directory information shared with the public. If that is the case, the student or parent must notify the school district in writing of their desire to not have such directory information shared. This request must be made within 10 days following publication of this notice, or no later than 10 days following the enrollment of a student in the school district. This written notice should be addressed to the principal of the school(s) involved. Certain provisions of federal law require that military recruiters have access to directory information as well. If you do not want directory information to be shared with military recruiters, you must so inform the principal of the school involved as described above.

The Rochester School District seeks to actively promote the accomplishments of our students. In many cases photos of our students or work samples (poems, art work, essays, etc.) appear in local media and in publications produced by the District. If you DO NOT wish for your child’s photo image or work to be used in publicity initiated by the district, reproduced in school publications such as the school calendar and newsletter, or to appear on the District’s web site, you must notify the school district in writing of your desire to not have such directory information shared.