Student Records – Release of Directory Information
The
school district maintains current, clear, and accurate records for all
students in attendance. Uniform procedures govern the collection,
maintenance, storage, examination, transmittal, and destruction of all
student records and any information included therein. Only information
deemed necessary to the welfare of students and the orderly operation of
school, or that information required by law and regulation, is included
in the student’s official records. Student records are the property of
the school district. Student records are available for inspection and
review by parents in an orderly and timely manner and in accordance with
district policy and procedures. Parents may challenge inclusion of any
information in a student’s records, which they believe inaccurate,
misleading, or in violation of the student’s privacy or other rights.
Parents may request deletion or modification of records, or enter into
the records their own statements of clarification or explanation. All
information relating to individual students shall be deemed confidential
and be dealt with in a professional manner. Student records will be
released upon request to a school in which a student seeks or intends to
enroll. Other organizations, agencies, or individuals will receive
student records only upon the signed, written, dated request of the
parent, except as otherwise provided by law or district policy. A high
school student may grant authority to the district permitting
prospective employers with the opportunity to review the student’s
transcript. This policy shall not apply to records required for reports
of child abuse or neglect. All rights accorded to, or consent required
of, parents shall be accorded to, or required of, legal guardians or
student who have attained eighteen years of age or have entered a
post-secondary training or education institution. A student upon request
is entitled to receive a final transcript after graduating from high
school.
The following is considered DIRECTORY INFORMATION and may
be released by the school: student’s name, address, telephone number,
date and place of birth, major field of study, participation in
officially recognized activities and sports, weight and height of
members of athletic teams, dates of attendance, degrees and awards
received, the most recent previous educational agency or institution
attended by the student, photographs and other similar information.
A
parent or guardian, or any student who is 18, has the right to not have
such directory information shared with the public. If that is the case,
the student or parent must notify the school district in writing of
their desire to not have such directory information shared. This request
must be made within 10 days following publication of this notice, or no
later than 10 days following the enrollment of a student in the school
district. This written notice should be addressed to the principal of
the school(s) involved. Certain provisions of federal law require that
military recruiters have access to directory information as well. If you
do not want directory information to be shared with military
recruiters, you must so inform the principal of the school involved as
described above.
The Rochester School District seeks to actively
promote the accomplishments of our students. In many cases photos of our
students or work samples (poems, art work, essays, etc.) appear in
local media and in publications produced by the District. If you DO NOT
wish for your child’s photo image or work to be used in publicity
initiated by the district, reproduced in school publications such as the
school calendar and newsletter, or to appear on the District’s web
site, you must notify the school district in writing of your desire to
not have such directory information shared.